If you’re looking to improve the process of creating and maintaining your technical writing, using XML content management is a smart way to achieve this goal.
XML stands for Extensible Markup Language and is a way to streamline the creation and management of your organization’s technical writing. By allowing users to quickly and easily develop procedures, along with reusing existing ones, it provides a simple approval method and workflow that allows for a much more efficient publishing process.
This may be great, you say, but my company or business does not have the technical knowledge to implement this, what can we do?
Using the experts
Without the experience and knowledge of using XML content management or another similar system, organizations and individuals often struggle to implement one proficiently enough to really help with their technical writing process.
This is where enlisting the help of an expert in the field is a good idea, and if you choose a team that has extensive experience working in the structured writing industry, they will be able to help you implement a new XML-based system. system, while also helping to train users and staff to individually required levels.
Benefits: Content reuse
Improving productivity by reusing old content is one of the main benefits of using XML content management, especially when dealing with technical writing such as policies and procedures.
By creating a single source of content, you can update the master copy of your policies and procedures, for example, and this will be replicated to every other document and file that uses and displays this information.
As another example, if one of your company policies changes, such as a disclaimer sent to customers, editing it in the single source document will automatically update it in all other documents that contain this information.
Benefits: Metadata
When creating policies and procedures, it can be an extremely time consuming process for users to navigate and find the right ones they are looking for. In particular, if you’re in a large organization, manually searching through hundreds of documents is certainly not an ideal scenario.
By using metadata, users can search much more easily and efficiently, allowing them to find the right policies and procedures in much less time.
In summary
Many companies and organizations are finding that once they understand how XML content management can help with their technical documentation, it has made a considerable difference in the efficiency and optimization of their content process.
Engaging with a company with experience in the field paves an easy path to XML content management for your business. So why not explore XML and the ease with which it can help you with your content management demands?